Baltimore’s Pre-Holiday Bazaar
presented by C P& J Productions, LLC

 Exhibitor Participation Agreement
Please type or print legibly in black ink

DATE:	Saturday, October 15		PAYMENT METHOD
	rain or shine		On-line: www.paypal.com
TIME:	9:00 AM - 3:30 PM		to cpandjprod@aol.com
			and
LOCATION:	Ralph J. Young Rec. Center		FAX Form to (540) 785-1402
	(P.S. #27)
	2031 East Fayette ST, Baltimore, MD		Check:	Payable to:
CONTACTS			CP&J PRODUCTIONS, LLC
			and
Payments	- Sponsor		Mail with Business License to:
Jeanette Childs, CP&J Productions			CP&J Productions
(410) 296-6456			c/o Special Affairs, LLC
General Info			PO Box 41281
www.special-affairs.com/workshops.htm			Fredericksburg, VA 22404
Linda Vaughan, Special Affairs, LLC
(540) 785-1303			by October 7, 2005

This contract contains the Agreement, under which CP&J Productions, LLC (hereafter called the Sponsor) will make available, the above services to the Signer of this Contract (hereafter called the Client):  Terms valid though October 15, 2005.  Special Affairs, LLC (hereafter called the Coordinator) is merely the Coordinator hired by CP&J Productions, LLC and will not be held liable to any Client, attendee, the City of Baltimore or the State of Maryland or Ralph J. Young Recreational Center for anything.  Ralph J. Young Recreation Center, CP&J Productions, LLC nor Special Affairs, LLC will be responsible for lost, damaged, or stolen items.  Neither the Sponsor, Consultant nor Ralph J. Young Recreational Center assumes responsibility nor will be held liable for any damages caused by Acts of Nature, God, Terrorism, War, Strike or Riot or any attendees, to the Client, attendees, products or venue’s personnel.

Company Name:		Contact:
Trade Name:		E-mail:
Street Address:		Web:
City, ST Zip:
Phone:		FAX:
Maryland TAX ID#

Product/Service to be Displayed ________________________________________________________________________

Circle desired location – space assigned on a first come, first serve basis.  Indoors / Outdoors
Every effort will be made to accommodate your request.

EXHIBITOR’S FEES

		QTY	PRICE	TOTAL
Exhibit Space 8’ x 10’			70.00
Opt. Secret Santa Shop Exhibit	Full Tabletop 8’x5’		35.00
Opt. Secret Santa Shop Exhibit	Shared 1/2 Table 4’x5’		20.00
Opt. Show Flier Listing	1 Category		7.00
	Ea. Additional Category		3.00
			TOTAL

• Optional Show Flier Listing is based on space availability and will include company name, phone e-mail or web address

• Secret Santa Exhibitors must purchase a General Exhibit Space in order to participate

• Exhibit space assigned on first come, first serve basis while available

• applications received after all spaces have been assigned will be returned with the payment

• Payments are nonrefundable

• Exhibitor Participation Agreement, Full Payment, Auction Form and a copy of the Business License & Maryland Retail Sales Tax ID# must be received by October 7, 2005.  Auction Items must be delivered to Show Producer.  Call (410) 296-6456 to arrange  delivery

Rules:  Set-up/Breakdown:  Failure to comply or failure to show for the Show will automatically forfeit all related exhibition fees and participation in future events.  Alcoholic/Smoking/Pyrotechnics: All alcohol, smoking and pyrotechnics are strictly forbidden on site or used at the event. Any , smoking and pyrotechnics found on-site will be confiscated by the Sponsor and the offender will be escorted from the property.  Refunds: None  Cancellation Policy: This contract may be cancelled by the Sponsor without warning if any State or Federal laws are violated.  Contract may be terminated for reasons due to: 1. Death or hospitalization by either the Client or the Sponsor’s representative.  The cancellation must be in writing with proof in the form of either a certified Doctor’s statement or Death Certificate.  2. Failure of Client to pay fees by the due dates as stated in the contract.  In the event that final payment is not paid by the due date, this contract gives the Sponsor the authority to terminate the contract.  The Sponsor  may also seek payment through a collection service or lawyer.  The Client will be liable for any fees incurred by the Sponsor due to collection actions.  Licenses/Permits:  The Client is required, by state and local laws to provide the Sponsor/Coordinator copies of valid required permits and resale licenses with the event registration.  Rain Date: None.  Penalties: A $30.00 returned check penalty will be charged in each instance a check is returned.  An additional penalty 2% penalty will be incurred and added for every 30 days the balance is unpaid.  Internet: Most communications will be conducted via the Internet, therefore the Client must keep a valid e-mail address and notify the Sponsor of any changes.  Agreements via the Internet are acceptable sources for approval to take action on specified issues.  The Sponsor is not responsible for any lack of service or third party Internet services such as PayPal or Service Providers. Neither the Sponsor nor Consultant will be held liable for any server outages, lost data or results from information theft from our websites. Guarantees: The Sponsor makes no guarantees, expressed or written, regarding the amount of revenue to be generated by this event.  Referrals/Use of Information: The Sponsor will not solicit Clients or sell their contact information to a third party. The Sponsor/Coordinator may use Event information, such as event format, management, general photos, floor plans, budgets, Client’s name and other information required for educational and promotional purposes.  Disputes: With the exception of the written agreements in this contract, both the Sponsor and the Client will attempt to settle any dispute first through Arbitration/Mediation before seeking legal actions. 

Your signature indicates that you have read, understand and accept the terms of the Agreement as written.

Signature:		Date:
Printed Name:

End of Exhibitor's Participation Agreement Form
cut along this line - return top portion - keep a copy

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AUCTION DONOR FORM
(To be completed only by those exhibitors who are participating in the Silent Auction)

If you are not participating in the Silent Auction, then you may skip this form and proceed to Exhibitor's Rules and Guidelines below.

CP&J Productions Pre-Holiday Bazaar Silent Auction

Donor Information

Please fill in with a Ball Point Pen

Donor or Company Name (as it should appear in the catalog):

Donor 2 or Company Name (as it should appear in the catalog):

Donor Contact Person (not listed in the catalog):

Donor 2 Contact Person (not listed in the catalog):

Donor Address (include City and Zip):

Donor 2 Address (include City and Zip):

Donor Phone #:

Donor FAX #:

Donor 2 Phone#:

Donor 2 FAX #:

Donor(s) Signature-(Required):

Auction Rep.:

Auction Rep Phone#:

Code/Category:

Donation Date:

Donated Item Information

Deadline:  10/07/2005

Tracking Number:

Catalog Item Name:

Item Value (fair market value)

Minimum Bid:

Expiration Date:

Detailed Item Description: (Quantity, Size, Color, Restrictions, or other information to ensure proper understanding of the donated item:)

Storage Location:

Tangible Item - Displayed at Auction

Delivery by Donor

To be Picked Up by Auction Representative

Tangible Item - Not Displayed at Auction

Donor to Provide Promo Material

Auction Committee to Provide Gift Certificate

Intangible Item

Donor to Provide Gift Certificate

Matching Funds

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EXHIBITOR'S RULES and GUIDELINES

Dear Exhibitor,

Thank you for participating in the 2005 Pre-Holiday Bazaar, sponsored by
C P & J Productions, LLC of Baltimore, Maryland and coordinated by
Special Affairs, LLC of Fredericksburg, VA.

We are sure this event will be a big success and profitable for you. 
The Bazaar is designed to be a Family Affair. 

Following, are the rules and guidelines for all Exhibitors. 
The rules and guidelines are for your benefit and safety of everyone. 
Please read this carefully. 

• BENEFITS OF PARTICIPATION
  First 20 Paid Vendors will receive a Free 30” x 8’ exhibit table for indoor use. 
  Bring your own table cover
  Bazaar is timed to Beat the Holiday Rush begins so that you will have the first option to sell your products and services to the public
  Bazaar will feature a Secret Santa Shop for children under 10 to shop in private plus
  Games and Prizes
  Silent Auction for those who wish to participate
      As an Exhibitor, you may participate in the in the Secret Santa and Silent Auction
      To participate in the Silent Auction, submit a Silent Auction Form with your
      Exhibitor Participation Agreement
  
  Door Prizes will be award throughout the day
   

• MARKETING
  Radio                     Magic 95.9
  Print Ads                The Informer
  Fliers
  Internet 
   

• TAX NUMBERS / PERMITS
  EXHIBITORS ARE RESPONSIBLE FOR HAVING THE PROPER BUSINESS LICENSES AND PERMITS
  Exhibitors who wish to resale merchandise must have a valid resale permit.
  Exhibitors can get a temporary TAX ID
  Each Exhibitor is responsible for collecting their 5% Maryland Sales Tax. 
  If you do not have a tax number or have questions concerning the Maryland tax laws, you may contact:
  The Maryland Retail Sales Tax
  Division Baltimore, Maryland  21299
  410-225-1544
  
  This is an easy process and you will receive a 30-day temporary license within approximately 1 week. 
  DO NOT USE SOMEONE ELSE’S NUMBER.  A list of all Exhibitors and their tax numbers will be mailed to the Maryland Retail Sales Tax Division for Special Events. 

• CONTRACT AND INFORMATION DEADLINES
  Exhibitor Participation Agreement, Full Payment, Auction Form & Items and Maryland Retail Sales Tax ID#
  must be received by October 7, 2005. 
  Failure to provide a Maryland Retail Sales Tax ID# by the due date will result in forfeiture of the
  exhibition fee and right to exhibit.
   

• EXHIBIT SPACES will be assigned upon arrival on the Event Day
  The first 20 Paid, Indoor Exhibitors will receive a Free 8’ x 30” table for indoor use only
  Exhibit spaces assigned, by the Show Committee, on a first come, first served basis
  Exhibit space assignments will be given to exhibitors at check-in, the morning of the show
  Tables should be covered to the floor with an appropriate covering
   All Merchandise and Structures must fit within the confines of the space you have purchased

**ABSOLUTELY NO EXPANSION OF SPACE WILL BE PERMITTED**

• REGISTRATION / CHECK-IN
  Upon arrival, all Exhibitors must sign in at the registration desk to receive their space assignment and ID tag
   

• IDENTIFICATION
   All Exhibitor must wear the ID tags provided
   A maximum of 3 ID tags will be provided per Exhibitor
   

• TABLE, CHAIRS & OVERHEAD COVER -  Some exhibitors will be located outdoors
  Bring your own table, table cover and chair
  The first 20 Paid, Indoor Exhibitors will receive a Free 8’ x 30” table for indoor use only
  Tables must be covered to the floor
  Bring your own overhead cover/shelter if located outside  
   

• ELECTRICITY  Indoor Exhibitors must provide own electrical cords and secure them safely with tape
   

• HOURS

            8:00 AM - 9:00 AM - Set-up to be completed by 9:00 AM
            9:00 AM - 3:30 PM - Exhibit
            3:30 - 4:00 PM - Break-down

For Safety reasons, no exhibitors shall breakdown before 3:30 PM

• OPTIONAL OPPORTUNITIES
  SHOW FLIER LISTING
  A great way to keep your name in front of the customer
  Will be distributed during the event, listing those Exhibitors by category, who have paid to be listed
  Listing will include company name, phone and e-mail or web address
  Limited space available
   

•  SECRET SANTA
   Exhibitors may display products in secret shopping area for children
   (be sure to bring additional staffing)
   Limited space available

• GAMES – for the children
   

• DOOR PRIZES
  Leave at the Registration Table upon arrival.  Do not forget to attach your business card/ID information
  Winners announced throughout the day and must be present to win
   

• SILENT AUCTION
  Donor must submit a completed Auction Form by October 7, 2005.  Bring the Auction Item to the Bazaar

• EXHIBITORS’ PARKING
  After Unloading, all Exhibitors must move vehicles to free up the spaces nearest the entrance for show attendees

• REGISTRATION AREA - All Vendors must check in upon arrival and receive ID

• TABLES  first 20 paid exhibitors receive a free 8’ display table
  Others must bring own tables
  tables must be covered to the floor/ground
   

• CHAIRS bring own chairs
   

• SHELTER COVER  outside vendors should bring own cover in case of rain
   

• RAIN DATE:   None - The Bazaar will take place in rain or shine
   

• CLEAN-UP – Vendors must clean up all trash in their area.  Do not leave empty boxes
   

• NOT ALLOWED
  Eating Indoors
  Smoking Anywhere
  Alcoholic Beverages
  Pyrotechnics
  Staples or Tacks on the Gym Floor
  Un-chaperoned children
   

• DIRECTIONS         Mapquest   www.mapquest.com

To Ralph J. Young Recreation Center from Interstate 95
I-95 
I-395 toward DOWNTOWN
Take the CONWAY ST exit                                .1 miles
Stay STRAIGHT to go onto W CONWAY ST.        .2 miles
Turn LEFT onto MD-2 N / LIGHT ST.                   .1 miles
Stay STRAIGHT to go onto E PRATT ST.             .4 miles
Turn LEFT onto S PRESIDENT ST.                      .2 miles
Turn RIGHT onto E FAYETTE ST.                                                                                                                   

If you need any assistance throughout the day, contact anyone wearing a Staff tag and they will be happy to help you.

Have a great day!

Keep a copy for your records.  Bring a copy with you to the event.